Santa and Mrs. Clause Rate Schedule:
Now till December 21, 2016:
$75 / hour (minimum 2 hours) or $100 for a "Quick Visit" (up to 45 minutes)
December 22 - 24 (Weekend of Christmas, through Christmas Eve):
*Before 5 pm: $100 / hour (minimum 2 hours) or $125 for a "Quick Visit" (up
to 45 minutes)
*After 5 pm: $125 / Hour (minimum 2 hours) or $150 for a "Quick Visit" (up
to 45 minutes)
Mrs. Clause to accompany Santa: Add $25 / hour
Mrs. Clause is not always
available at the same times Santa is - she is booked separately.
Christmas Day Prices:
$125 / Hour (minimum 2 hours) or $150 for a "Quick Visit" (up to 45
For Mrs. Clause to accompany Santa on Christmas Eve / Day: Add $25 / hour
Pro-Rating Available with approval; usually after 1st hour and a half, and
in half hour increments.
Monday - Friday visits require at least a 2 week notice, are case by case,
and are subject to additional charges.
To make a reservation / schedule a visit with Santa:
Please call or email
will need the following information:
~Date / Time of Visit
~Your name / Party Name
~Approximate number of people attending and their ages
~Place of Visit
~Santa's Entrance / Activities Desired
~Contact information (billing and for day of visit if different)
~Any special instructions / requests
~Payment information (how you would like to pay, not the exact
you have any questions, please ask! If you do not know your exact details,
please call and we'll help you plan your visit.
Gift service (delivering gifts to people at party):
Usually gifts are given to Santa when he arrives, before he makes his
entrance, and he passes them out to guests; there is no charge for this
the gifts need to be picked up before the event, there is a $25 charge to
pick up and transport gifts before the event.
pick up gifts no later than 72 hours before scheduled appearance or no
later than December 21, 2016. Clients must provide gifts.
~Must fit in Santa's bag or client shall provide additional bags.
~If labeled, please include the correct spelling of names and make the
presents easily identifiable.
~Not responsible for broken / damaged / lost gifts.
Items that won't fit in Santa's bag: $15 extra ($25 + $15)
~Not over 25 pounds
~Only applies to items Santa and his helper's need to transport. Items
already onsite do not apply, however, if they are over 25 pounds, please be
prepared to help Santa and / or his helpers.
call / email for details.
Gift Wrapping, decorating, and photo services available. Please call for
details and pricing.
Clients / event goers can take their own pictures, with their own camera
unless specified by the event's organizer.
Santa's helpers may take photos with patrons camera's if available and
does not interfere with other duties.
Not responsible for picture quality or camera's damages / performance if
any issues arise.
We do offer
Print - On - Site Photography. Please contact for details.
Deposit / Invoicing / payment info:
Santa for Hire DFW does not
require a deposit, just a booking contract / confirmed reservation.
to confirm a reservation, clients must read through and agree to all the
terms, included here, in writing. Replying directly to the booking
email with these terms disclosed is considered a binding contract between
the party requesting the "visit" / making the reservation, and staff at
Santa for Hire DFW.
accepted are: Paypal, Square, credit card, cash, or check.
Cash and check:
are paying at the time of visit with cash or check, please give all payments to one of Santa's
helpers. We try to be very discrete when dealing with payment at events so
we do not upset or interrupt the guests (especially the small ones -- we
don't want them to see Santa accepting money).
Make checks payable to:
Gratuities accepted and appreciated.
fee for all returned checks.
Credit cards can be accepted via Paypal (please ask for address) or onsite
via Square Merchant at time
of visit. Please note an additional 3% fee is required when using credit cards and
Paypal (will be reflected on bill). If you are paying onsite with your
credit card and is it is not accepted due to service interruption or denied
charges, you will be responsible for payment before visit is finished, so
please have a back up method available.
Prepaying is also accepted (call for credit cards, please ask for mailing
or Paypal address if necessary). DO NOT send cash via mail or credit
card information via email or mail.
Invoice / final total will be sent to client at least 24 hours before
scheduled appearance, and copy will be delivered during the event unless
requested otherwise by the client. Client will also be contacted 48 / 24
hours before scheduled appearance for confirmation.
All invoicing will be
emailed via Square Merchant Systems up to 24 hours prior to the visit.
There will be a direct link included if you would like to pre-pay your
visit online prior to the reserved time. Invoicing will reflect the
3% added fee and will list the cash price.
Cancellation and Change policy:
cancel 48 hours before scheduled appearance, and must make any changes or
requests 48 hours before scheduled appearance to avoid being charged for
the entire visit.
Failure to cancel or make changes within the 48 hour period will result in
loss of deposit, and / or possible shortening and cancellation of visit.
If the visit is shortened, please understand that you will still be responsible for payment of the
full scheduled visit.
Deposits will be refunded
only if the visit is FULLY canceled within 1 week (7 days) of the scheduled
visit. Deposits will be applied to the balance owed for the visit.
Traveling / Service Area:
Santa is based in Dallas, but can visit you anywhere! If Santa has to
travel more than 45 miles (round trip) from the intersection of 635 / HWY
75 (in Dallas) or 635 / I-30 (in Mesquite) there will be an additional
charge of $35 to cover time and travel expenses.
anticipate Santa to be a "real beard" Santa for the 2016 season.
However, if he is not able to, he does have a high quality theatrical
beard. Client will be notified at least 24 hours of scheduled visit if
Santa will have a real beard or not. If not, the client can choose to
cancel the visit at no cost or will receive a discounted rate.
will always be accompanied by at least one other person; he will never
"visit" by himself or out of costume.
prefers not to eat in costume.
loves pets, but sometimes they don't love him, please be prepared to
restrain or kennel them if he asks.
will also bring candy canes for each child (and usually each member of
the party); you can request that he not do this, or if you would like to
substitute something else, in which case the client will need to provide
and assume costs for the substitution.
try our best to be there on time, but cannot guarantee an on time
arrival, especially when dealing with high traffic times, inclement
weather, or busy nights
(like Christmas Eve), so please be patient and understand that there are
things Santa cannot control. One of Santa's helpers will notify you when
they are enroute and provide you with updates as to their ETA while in
transit. Typically though, Santa arrives early. Billing adjustments can
be made onsite if Santa is more than 30 minutes late; time adjustments
are subject to availability.
~For events longer than 3 hours, additional requests maybe made to
and his companion(s) / helper(s) have the right to terminate the visit at
any time if either party feels unsafe for any reason. Client will still
be accountable for payment of full scheduled visit in case of termination
for any reason.
~Client also assumes all liability in the instance of any injury or
accident to any members of the party or Santa and his companion(s).
you have any questions about his abilities or experience, would like to
meet him before hand, or want more background / personal information, email
Santa directly at
Please call (214.998.1826) or email
with questions. Book your visit with Santa early!
Non-Profit youth events are subject to a discount upon approval.
Terms updated 10/2016
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